Convergence Instructions

Arrival of Participants

All event participants are expected to arrive at the venue on June 14, 2022. Upon arrival, they are requested to proceed to their assigned hotels for the attendance, verification, billeting assignments, and distribution of kits. An advisory on their hotel assignments will be issued before the event.

Billeting and Accommodation

Accommodation shall start on June 14, 2022 (12:00 Noon), until June 18, 2022 (11:59 AM). Charges for advance and extended accommodation shall be for the account of the participants.

Room assignments will be shared with the participants upon arrival at the venue. Any other expenses that will be incurred while they are in the venue, including long-distance phone calls, personal meal orders in the hotel restaurant or outside the venue, etc. will not be shouldered by the organizers and must be settled on a personal account.

Participants from the BARMM and private schools will have to shoulder their own hotel reservations.

Meals

Meals shall start on June 14, 2022 (PM snacks), and end on June 18, 2022 (lunch). Meal tickets should be taken care of. Lost meal tickets will not be replaced.

Activities

The program set for the event will be followed accordingly. In case of changes, the organizers will inform the participants during plenary sessions to guide them all throughout the program. The facilitators will be around to assist and attend to the queries or concerns of participants to make sure that everything will proceed smoothly.

Participation

Active participation during the activities and sessions is highly encouraged. Enjoin the technical working group (TWG) to assist the participants in all their queries and clarifications about the program. Feel free to interact with others to maximize your experience.

Event Rules

During the event, the OASYASC-YFD is the head authority on all matters pertaining to policy and rules. The decisions will be consulted with the facilitators and the rest of the TWG. It will be responsible for determining whether a participant misbehaved or failed to obey the event rules.

All participants are required to present a valid negative Antigen test result taken within 48 hours prior to arrival. In addition, they must present their printed Official List of Participants signed by the SDS and/or Regional Director, proof of vaccination (e-copy or actual card), and a school ID to the Registration Committee upon arrival.

To ensure the protection of the health, safety, and well-being of the learner-participants, it is required that all attendees must comply with the minimum health standards throughout the activity. The following measures must be strictly observed at all times:

• Wearing face masks should be observed throughout the event.
• Participants must always ensure social distancing.
• Handshakes or any other forms of physical contact are discouraged.

Further, kindly take note that pursuant to City Ordinance 17-92, all minors below 18 years old are prohibited to roam around public places and outside the places where they stay between 10:00 PM to 4:00 AM.

Security and Valuables

Take care of your personal belongings while in the venue. Please refrain from leaving valuables unattended. OASYASC-YFD will not be held responsible for any loss of belongings while in the event. Should there be any untoward incident during the event, please inform the working committee as soon as possible for immediate action.

Attire

All participants are required to bring a set of decent attire (e.g., organization or club shirt, collared shirt), and business/formal wear. Also, don’t forget to bring a valid ID (school ID, government-issued) for identification and verification.

Prescribed Dress Codes:

• Day 1: PYC Shirt care of OASYASC-YFD (morning)/ Filipiniana, Barong Tagalog, or any cultural attire (evening)
• Day 2:Smart Casual (morning)/ decent and not too revealing semi-casual attire (evening)
• Day 3: Smart Casual

Wearing of Identification Card (ID)

Event IDs must be worn at all times for your security. No participant shall be allowed entry into the plenary, mess, and other session halls without ID.

First Aid and Medical Concerns

All participants are presumed to be in good health. Those who are exhibiting any symptoms of illnesses shall not be allowed entry to any of the event venues and shall not be allowed to participate in the event.

Medical needs shall be addressed by the organizers. Expenses in this regard shall be charged to the organizing committee’s Contingency Fund. For your safety and for any emergency, there will be medical staff stationed at the venue for the entire duration of the event. Should you feel any discomfort, pain, or any medical-related uneasiness, please alert the Medical Team for assistance.

Insurance

All participants are encouraged, but not required, to procure their own travel insurance at their expense covering inclusive dates of travel from point of departure to Puerto Princesa City, Palawan, and back, either group or individual, before proceeding to the PYC.

Proper Conduct

1. Participants are expected to exhibit proper conduct all throughout the event. Please avoid disrespectful acts and language in communicating with others.
2. All members, facilitators, and participants shall not fight with, threaten, injure, and/or harass fellow participants or get negatively involved should such incidents ensue.
3. During the sessions, please put your mobile phones on silent mode and refrain from using them, except during identified portions of the day when you will be encouraged to tweet, post, share, and like on social media.
4. Likewise, please avoid any unnecessary loud chats when the sessions are ongoing. We will make sure everyone listens when it is your turn to speak/ present.
5. Be mindful of your own waste. Take note that the city of Puerto Princesa prohibits the throwing of wastes anywhere except for designated dumping places (see City Ordinance 163-91) as well as the use of single-use plastics and styrofoam (see City Ordinance 993).

Feedback and Evaluation

To have a more worthwhile Philippine Youth Convergence experience in the future, participants should accomplish the feedback and evaluation form in exchange for the certificates. Our official hashtags are #YOUthBelong!, #DepEdKabataan, #PYC2022.